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Can You Group Excel Sheets

author
Maria Johnson
• Saturday, 10 October, 2020
• 7 min read

If you ’re editing multiple worksheets in Microsoft Excel, it might be helpful to group them together. Grouping worksheets together in Excel can be useful if you have an Excel workbook with multiple sheets that contain different data but follow the same layout.

excel productivity sheets
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Contents

When you press and hold Ctrl, toucan select multiple individual worksheets and group them together. After you ’ve finished making changes to multiple worksheets, toucan ungroup them in two ways.

The quickest method is to right-click a selected worksheet at the bottom of the Excel window, and then click “Ungroup Sheets.” In a past life, he was a UK college lecturer, training teens and adults.

Since leaving the classroom, he's been a tech writer, writing how-to articles and tutorials for MakeUseOf, MakeTechEasier, and Cloud wards.net. If you want to create, for example, standard tables or calculations on many worksheets, grouping can save you a lot of time.

These works best if the worksheets already have identical data structures. All the worksheets have identical structures showing sales of coffee drinks.

To perform the same tasks for a particular set of worksheets, follow the steps below. Press and hold down the Ctrl key, and click the worksheet tabs you want to group.

excel sheets
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Now, suppose you want to add the same formula to cell B7 on both the “Paris” and “London” worksheets. Press and hold the Ctrl key, and click the worksheet tabs you want to ungroup.

When you ’ve made all the changes, toucan ungroup the worksheets. Tasks are accomplished quickly using the group worksheets.

Grouping saves a lot of time for the Excel users in performing calculations or creation complex tables with large data and editing and formatting the sheets. It gives the best results to users when the same type of data is presented in the cells of the same addresses.

Grouping also improves the accuracy of data and eliminates the error made by a human in performing the calculations. It is widely used by the business owners and managers to update data in similar worksheets.

Step 1: Right-click on the tab and select the ‘ungroup worksheets’ excel option. Then, press and hold the Ctrl button from the keyboard and select the last worksheet tab clicking with the mouse on it.

excel sheets grouping worksheet ungrouping worksheets workbook tab microsoft ungroup grouped sheet greyed key shared sheet1 selected keyboard without help
(Source: www.exceltip.com)

If we want to obtain the value of total car sales in the months of February, March, and April, along with January. The value of total sales is automatically calculated in other worksheets along with January month.

Average sales are automatically calculated in other worksheets along with January month. Tip1: The user needs to use only an active tab to add formula and applying format to sheets to the best utilization of the grouping method.

Here we discuss how to group worksheets and use them concurrently to save time. Our workbook contains 3 similar worksheets (North, Mid and South) and a blank fourth worksheet.

To group worksheets, hold down CTRL and click the sheet tabs of the sheets you want to group. Now toucan edit multiple worksheets at the same time.

For example, on the North sheet, change the value of cell B2 to $1000 and delete row 4. Excel allows you to select multiple sheets, which toucan then edit as a group.

excel sheets grouping
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This grouping behavior can save a lot of formatting and editing time if your workbook splits related data across similarly structured sheets. In this article, I'll show you a few helpful grouping tricks that you might not have considered.

I'll be using Excel 2016 on a Windows 10 64-bit system, but toucan apply these tips to earlier versions without any additional instruction. Groups rely on what I call the related but separate construct.

You might see orders by month, sales by region, or classes by teacher. The aggregate is all orders, all sales, and all classes, but the structure separates the data.

At its best, this arrangement makes reporting simple, but it complicates the aggregate grouping and analytical processes that Excel is so good at. I prefer storing data in a more traditional database-type record structure.

I am in the minority, however; you will find many Excel workbooks use this related but separate model. If you already know how to create a group, feel free to skip to the tips that follow.

excel worksheets ungroup sheets worksheet filter multiple working edit want grouped examples individual example
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Hold down and click the first and last sheet tabs to create a contiguous group (Figure A). Use to click individual tabs to create a group of noncontinuous sheets.

It's easy to forget that you're working in group mode and make changes to all the sheets without meaning to. On the other hand, if you use group mode frequently and to your advantage, you'll quickly learn to ungroup when you're finished.

If you want to ungroup and stay at the current sheet, hold down the key and click the active tab. Now, let's move on to a few clever ways to use groups that might not have occurred to you.

Hold down or and click the tabs you want to include in the group --the target sheets. Pressing activates the contents of the cell (edit mode).

Using the key lets you add noncontinuous sheets to a group. Then, right-click the group, choose Move or Copy, select a position, and click OK.

excel create table contents examples
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This tip can take a bit of practice to get things right, but it's worth the extra effort. A better solution is to decrease the size of the horizontal scroll bar immediately to the right.

Simply hover over the left edge of the bar and drag it to the right to reduce its width and display more sheet tabs. None of these tips are rocket science, but they let you use groups in ways you might not consider on your own.

Feel free to share your favorite grouping tips in the Comments section below. Toucan send screenshots of your data to help clarify your question.

For example, “Please troubleshoot my workbook and fix what's wrong” probably won't get a response, but Canyon tell me why this formula isn't returning the expected results?” Be your company's Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets.

Sheet groups can streamline your Excel tasks in all kinds of ways. Here are some inventive possibilities for using groups to interact with multiple sheets more efficiently.

worksheets excel same multiple into enter worksheet tabs workbook which open hidden
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